This page is intended to help with questions that faculty & staff may have ranging from making a flight reservation to finding travel forms. Much of the information on this page are links to help you with your travel and the processes involved. It is highly recommended that you read CCD's Travel Procedures before making any form of a travel request.
Questions? Please send all travel-related items to Cindy Sauer (303.352.3203)
Click on links below for procedures and to request a travel authorization with the E-Form.
|Travel Authorization E-Form||FS-5 Employee Travel||FS-6 Student & Chaperone Travel|
|FS-7 Non-Employee Travel||FS-8 Employee Travel Paid by Third Party||FS-12 Travel Card|
|FS-16 Mileage Reimbursement|
Travel Expense Reimbursement Request - This form is used to submit your travel and mileage reimbursement requests. Please use the tabs on the Excel spreadsheet for additional expenses and instructions.
Please use Google Maps or MapQuest to determine your mileage reimbursement requests. No map is necessary when using this site. You can print the suggested route, which breaks down your travel route, making sure that your total mileage traveled is noted at the top of the route and use this for your traveled mileage
You will be given information for booking your flight reservation when you receive your travel authorization number.
Fiscal Services will only issue Citibank Individually Billed Travel Cards as a payment option for travel expenses. You also have the option of using your personal credit card. Any College employee, with the exception of work study and student hourly employees, may apply for and receive a Citibank individually billed travel card. In order to get a Travel Card you must follow these steps:
It is important that you understand these terms:
As long as there is no overnight stay involved, no TA# is needed. All that is needed is your supervisor’s approval (and grant accountant’s approval if reimbursement is to be paid by a grant), to attend the event that requires the local travel. An example would be a conference or a seminar. At the conclusion of the travel, complete a Travel Expense Reimbursement Request and submit it to Fiscal Services for reimbursement.
All travel/mileage reimbursement forms, which have been approved & signed by your supervisor and/or org owner, are submitted to Cindy Sauer (303.352.3203) in Fiscal Services.
You only need to submit a printout of the suggested route showing your total mileage. The total miles on the printout should match the total number of miles on the reimbursement request.
Anytime an employee and/or CCD student travel as a representative of Community College of Denver that includes an overnight stay, a TA# is required and a Travel Authorization E-Form must be completed.
No, the Citi Individually Billed Travel Card is available to pay for travel expenses. Apply for this card by completing FIS-1 and FIS-2. Another option is to use a personal credit card for the travel expenses, then submit for reimbursement. Regardless of which means of payment is used for the approved travel, keep all applicable original receipts and submit them with a Travel Expense Reimbursement Request.
Airfare, when booked through Frosch Travel, is billed directly to CCD’s Commercial Credit Card. A conference registration fee may be paid with a p-card, which is billed directly to CCD’s Commercial Credit Card account. Please make sure any travel-related expenses that are pre-paid with a CCD Commercial Card are included on the Travel Expense Reimbursement Request in the “Description of Expenses Paid in Advance by CCD" (i.e., airfare, conference fees, etc.) area of the form.
No. The only travel-related expense allowed on a p-card is a conference registration fee. If the conference registration fee includes lodging and meals, and there is no option to pay for the lodging and meals separately from the conference registration fee, then a p-card can be used because the conference registration fee is all-inclusive.