Satisfactory Academic Progress (SAP)
What does it mean to make Satisfactory Academic Progress (SAP) for financial aid?
Federal regulations require CCD to ensure all students meet SAP requirements before releasing financial aid. In order to maintain your eligibility for financial aid, you must meet all of the requirements of the SAP Policy:
- Complete at least 67 percent of the credits you attempt overall.
- Maintain a minimum 2.0 overall GPA.
- Complete at least one credit per attending semester.
- Complete your degree/certificate within 150 percent of the total number of credits required to graduate.
All credit hours taken at CCD (as well as transfer credit hours from other institutions) are counted towards the determination of your SAP status, even if you were not receiving financial aid at the time the credits were attempted or if you had credits removed as a result of an approved Extenuating Circumstance Appeal.
Review of Your Academic Standing
SAP is reviewed at the end of every semester. If you are applying for financial aid, you must meet the SAP requirements even if you have not received financial aid in the past.
- Grades of A, B, C, and S are considered to have been successfully completed.
- Grades of D, F, U, U/F, I, W, U/D, AW, or AU are not considered to have been successfully completed and can negatively impact your SAP status.
- Missing or late grades can also impact your SAP status until updated.
First-Time Applicants for Financial Aid
If you have attended CCD but are applying for financial aid for the first time, your SAP status will be evaluated before aid is awarded to you. All of your past attempted coursework at CCD and credits transferred to CCD will be included in the evaluation.
All SAP requirements have been met and you are eligible to receive all types of financial aid (as available).
- Your overall GPA is at least 2.0,
- You have successfully completed at least 67 percent of all the credits you have attempted,
- You have attempted less than 110 percent of the total number of credits required to earn your degree/certificate, and
- You complete at least one attempted credit each semester.
You are eligible to receive financial aid, but you have attempted between 110 - 150 percent of the total number of credits required to complete your degree/certificate and are nearing the 150 percent credit limit. If you are on Alert, we recommend that you meet with your academic advisor to ensure you are on track for graduation. Be sure to only take classes required to earn your degree or certificate.
The first semester of not meeting SAP requirements is a Warning semester. You are still eligible for financial aid and you don’t have to appeal, but you must meet overall SAP criteria by the end of the term to avoid becoming Ineligible for Aid. You must maintain an overall 67 percent completion rate and a minimum overall 2.0 GPA to again be in Good Standing or Alert. Students who complete zero percent of the credits they attempt during a semester do not qualify for a Warning semester and will immediately become Ineligible for Aid for the following term.
Ineligible for Aid
If you complete zero percent of the credits you attempt during a semester (all of your semester grades post as F, W, I, U, AW, AU or a combination of these grades), if you do not meet the SAP requirements (2.0 overall GPA and/or 67 percent overall completion rate) for at least two semesters or if you have attempted 150+ percent of the total number of credits required to complete your degree or certificate, you are not eligible to receive financial aid (federal, state, and most institutional funds). You are encouraged to complete the SAP Appeal to request that your financial aid is reinstated. You may contact the Financial Aid office for more information.
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Step 1. Payment Options
Financial aid awards do not always cover all charges. You are responsible for ensuring that your tuition bill gets paid. If you do not have enough financial aid and scholarships to cover your charges, then you are responsible for setting up a payment plan or dropping your classes.
You are welcome to verify with financial aid if a payment plan is necessary. You may set up a payment plan with the Cashier’s Office or online via your CCDConnect account. View payment options and details.
Step 2. Appeal
The appeal form is available here.
Appeal Deadlines: Appeals must be received by 5:00 p.m. the first day of the semester or financial aid awards may be canceled. You are responsible for either dropping your courses or making a payment arrangement.
- Fall Semester Deadline: August 19th, 2019
- Spring Semester Deadline: January 21st, 2019
- Summer Semester Deadline: TBA
If you have already been offered financial aid, you will want to meet these deadlines to avoid your financial aid being canceled.
Step 3. The Review Process
Once we receive your appeal, the review committee makes appeal decisions on a case-by-case basis considering the following criteria:
- federal and state financial aid regulations,
- your overall academic history,
- documentation from previous appeals,
- your plan for future academic success,
- the supporting documentation that you include in your appeal, and
- recommendations from academic advisors.
Step 4. After Your Appeal: Appeal Decisions
If your appeal is approved, you will be notified via your CCD student email account and will then be placed on "probation" for the semester you are currently attending or the next semester you attend CCD.
If you are not currently meeting SAP standards but the Financial Aid Office has approved your SAP appeal, you are on "probation" and you are eligible to receive financial aid for your probationary term.
While on probation, your academic progress will be monitored and you must complete 100 percent of your attempted credits each semester, earning C grades or better in each class, until you reach "good standing." You will be notified through your CCD email of the conditions of your "probation."
If you fail to meet the conditions of your "probation," you may become ineligible for aid for the following term. You would have the right to submit a new SAP appeal for that semester. Be sure to only take classes required to earn your degree or certificate at all times. This is monitored closely during "probation" periods.
If your SAP appeal is denied, you may be required to complete a semester at CCD of at least half-time (six or more credits) while paying on your own, without the benefit of financial aid, including student loans. If you complete such a semester on your own, earning Cs or better in all attempted classes, you may appeal again to request to have your financial aid reinstated. Appeals are never guaranteed to be approved.
If your SAP appeal is denied and you have additional information to provide that was not included in the denied appeal, you have the right to appeal the denial decision once to a review committee. The review committee's decision is final and cannot be appealed. If your appeal is denied by the review committee as well, you will be expected to pay for a semester of at least 6 credits without the benefit of financial aid and complete 100 percent of your attempted credits, earning Cs or better in all classes, before another appeal will be considered on your behalf.