Frequently Asked Questions
If you have additional questions, please feel free to contact our office at 303.352.3205.
Why did I receive a letter from your office? What will happen next?
There are many reasons you might receive a letter from our office, the most common is that one of our staff members wants to meet with you. You should read the details in the letter and it will explain why we want to meet with you. Then, call our office at 303.352.3205 to schedule a meeting; you will need your S number and the name of the person who sent you the email.
It’s also important to note that you need to schedule an appointment and not attempt to drop in; as without an appointment there is no way to guarantee the staff member you need to meet with will be available.
What will happen in the meeting?
While meeting with a member of the Care Team, the conversation will focus on what is going on in your life as well as discuss what resources and support exist to help you.
While meeting with a student conduct educator, the focus of that meeting will be for you to share your perspective on the incidents that were reported to our office as well as discuss the impacts on others and potential steps for resolution.
What happens if I go through the conduct process and I do not believe that the outcome was fair?
If you disagree with this decision, you have the right to an appeal. We encourage all students to consider this option as a fair process is important to us. Appeals can be granted under two circumstances:
- An error was made in following the process outlined in the Student Code of Conduct or you have substantial concerns about the neutrality of person decided your case and it significantly impacted the outcome of the hearing, which must be explained in the written appeal; or
- To consider new evidence that was unavailable during the investigation or hearing that could substantially impact the original finding or sanction. A summary of this new evidence and its potential impact must be included in the written appeal as well as the reasons the new evidence was not available during the original proceeding.
If you feel your case falls into the potential appeal categories, you have seven business days from when your letter was sent to you to submit an appeal. Specifics on how to submit an appeal are included in your outcome letter. If you have any appeal questions, please email or contact the student conduct educator who adjudicated your case.
What happens if I do not attend my conduct hearing?
If you fail to respond to requests to meet or fail to attend a scheduled meeting, the student conduct educator will make a formal decision about the case without the benefit of your perspective. That decision may include applying a hold to your student account until a meeting occurs.
The Student Code of Conduct talks about a Chief Student Services Officer, who is that person at CCD?
At CCD, the director of Student Conduct & Support is the designated chief student services officer.
What should I do if I am worried about a friend or classmate?
We encourage you to talk to them and listen. Additionally, you can report your concern to the Care Team. The Care Team is a group of trained administrators on campus who work to ensure that each student has the best support possible.
The report can be found on our Incident Reporting Guide. If you are worried about the immediate safety of someone, please call Auraria Police Department at 303.556.5000, the Auraria Crisis Line at 303.615.9911, or the student’s local police department.
Why can’t I smoke marijuana on campus if it is legal in Colorado?
THC (the component in marijuana that causes a “high”) is still illegal at the federal level and because CCD receives federal funding, we must abide by federal laws.
What other policies are important to know?
All CCD, CCCS and Auraria Campus policies are all important to know, and it is your responsibility to read and know the Student Code of Conduct, which can be found in the at CCD.edu/StudentCode. The most common policy violations that we see are:
- Academic Misconduct: i.e., improper citations, unauthorized group work, unauthorized aids during quizzes or exams. For more information, please view information on Academic Integrity.
- Disruptive Behavior: i.e., answering your phone in class, repeatedly arriving late to class, repeated interruptions of a staff or faculty preventing them from doing their job.
- Non-Physical Abuse: i.e., yelling or cursing at someone, or any behavior that could be deemed threatening or coercive.
- Alcohol/Narcotics: i.e., attend class under the influence, possessing or selling any controlled substance on campus (outside of the licensed establishments on campus).
I have a hold on my account from your office, how do I get it removed?
First, you need to call our office, and we will explain why the hold is there and what you need to do to have it removed. It is likely that someone in our office attempted to contact you and were unable to do so, and there are steps you will need to complete before the hold can be removed.
How do I know what constitutes disruptive behavior?
Disruptive behavior is any behavior that causes disruption to lesson plans and office operations. Such interactions affect the whole classroom community and may provide a hostile learning environment for faculty and students. Faculty members should not tolerate such behavior. It can look like:
- Loud, argumentative comments and accusations
- Inappropriate and unprofessional language
- Questions and interruptions that are off-topic
- Repeated/harassing interruptions
- Physical dissatisfactions (slamming doors/books)
- Failure to abide by instruction from College officials
- Threatening or intimidating glances and gestures
How should I handle disruptive behavior in the classroom?
Make your classroom behavior expectations clear through your syllabus and consistent enforcement. Do not ignore disruptions and hope for a spontaneous resolution. Ask to meet with the student immediately and privately to discuss concerns. We recommend following up in an email with written documentation of what you discussed, copying your department chair.
You can also check out our Faculty and Staff Handout on the Office of Student Conduct page, which has guidelines for handling annoying and disruptive behaviors; as well as general tips for having difficult conversations.
Please keep our office in the loop with a ‘report-only’ notation on the incident report. This option acknowledges you are handling the situation, but want us to be aware should it escalate. Please report to our office as soon as possible if you feel the situation requires additional follow up or it continues to escalate.
Can I report anonymously?
No, reporting concerning behavior or policy violations is a part of the job of faculty and staff at CCD. you are welcome to call our mainline and someone from the Care Team would be happy to talk with you if you have concerns about how to report or have questions.
What is the difference between a Care Report and an Incident Report?
A Care Report is meant to alert the Care Team of a student who could use a connection to resources and support.
An Incident Report is meant to alert our office or a potential policy violation. If you are unsure of which one applies or you chose the wrong format, our office can make changes after the report is submitted. The most important thing to do is complete a report, not select the correct format.
What happens after I submit a report?
Most likely the first step is that someone from our office will follow up with you in the next two business days. We will then outreach to the student(s) and anyone else involved, and start to gather information. We will then work to find a resolution that will address the concerns we have identified and communicate that with you if appropriate.
Use this document for additional information on how to handle classroom situations.